Privacy Policy Template

Last updated: [Insert Date]

1. Introduction

At [Company], we respect your privacy and are committed to protecting your personal data. This Privacy Policy explains how we collect, use, and safeguard information when you visit our website, use our services, or interact with us. All processing of personal data complies with the EU General Data Protection Regulation (GDPR) and other applicable data protection laws.

2. Data We Collect

We may collect and process the following categories of personal data:

  • Contact information (name, email address, phone number)
  • Company information (company name, role, billing details)
  • Website usage data (IP address, browser type, pages visited, interaction data)
  • Cookies and tracking data for analytics and service improvement

3. How We Use Your Data

We use your data to:

  • Provide and manage our services and client relationships
  • Respond to inquiries and support requests
  • Improve website functionality and user experience
  • Send marketing or informational updates (only with your consent)
  • Comply with legal obligations

4. Legal Basis for Processing

We process personal data based on:

  • Your consent
  • The performance of a contract
  • Our legitimate interests in providing and improving services
  • Legal obligations where applicable

5. Data Retention

We retain personal data only as long as necessary for the purposes described above or as required by law.

6. Sharing of Data

We may share your data with trusted service providers that help us operate our business (e.g., hosting, analytics, CRM). All partners are GDPR-compliant and process data only on our behalf. We do not sell or trade personal data.

7. International Transfers

If your data is transferred outside the EU/EEA, we ensure appropriate safeguards are in place (such as EU Standard Contractual Clauses).

8. Your Rights

Under GDPR, you have the right to:

  • Access and obtain a copy of your personal data
  • Request correction or deletion of your data
  • Restrict or object to processing
  • Withdraw consent at any time
  • Lodge a complaint with your local data protection authority

To exercise your rights, contact us at [insert email address].

9. Security

[Company] implements appropriate technical and organizational measures to protect your personal data from unauthorized access, alteration, or loss.

10. Cookies

Our website uses cookies to enhance functionality and analyze usage. You can manage or disable cookies in your browser settings.

11. Updates to This Policy

We may update this Privacy Policy periodically. The latest version will always be available on our website with the updated date indicated above.

Contact

For any privacy-related questions, contact:

[Company]

Email: [insert email address]

Website: [insert website URL]